Speed up month-end close for a small finance team
The problem
Bank feeds pile up uncategorised, receipts are missing and the close drags into the second half of the next month.
The workflow
- 1
Categorise and reconcile bank feeds
An AI bookkeeper reviews bank-feed transactions inside QuickBooks Online or Xero, categorises them by your rules and prepares reconciliations, flagging items that need a receipt.
- 2
Process supplier invoices
AP invoices are captured and coded with AI, then routed for approval before payment.
- 3
Run the close checklist and flux review
Close tasks, reconciliations and variance commentary are tracked in a finance data platform so the team reviews exceptions instead of building spreadsheets.
Expected outcome
A shorter close with the team reviewing exceptions rather than keying transactions.
Qualitative. We do not publish time-saved or ROI figures until we have measured them.
The stack
Bank-feed categorisation and reconciliation
Booke AI
Booke AI
AI bookkeeper for QuickBooks and Xero.
AP invoice processing (option A)
Vic.ai
Vic.ai
AI-first accounts payable automation.
AP invoice processing (option B)
Stampli (Billy)
Stampli
AI procure-to-pay platform for finance teams.
Close management and reporting
Numeric
Numeric
Data platform for finance teams.
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